AIPMO Techniques & Tools Certification Couse (TT-IPMO)

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The Techniques and tools (TT-IPMO®) international certification from AIPMO – (Association of International PMOs) is based on  research undertaken over a period exceeding three years, to understand, define, and structure techniques and tools which when mastered, will greatly increase the chances of successful outcomes for your project, program, portfolio (PPP) and PMO initiatives.

To-date, limited attention has been given by the (inter)national standard’s authorities to an understanding of what and how to use the various techniques and tools using across PPPs. Two of the three well know associations/institutes reference the third one to explain techniques and tools, and the latter does not detail the difference between a tool and technique, nor do thy describe how the techniques and tools are applied. AIPMO has realized the need for clarification because of the proven link between using a comprehensive methodology (within which there are hundreds of techniques and tools) and project success. Joslin and Müller (2015), showed that using a comprehensive and tailored methodology directly influences project success by up to 23%. Similar findings have shown that applying the most appropriate techniques and tools at any given stage of a project, or program lifecycle is also linked to project/program success (Patanakul et al 2010). Patanakul et al, findings also showed that the inappropriate use of techniques and tools in a certain project and program phases increases the chance of project failure. This was due to the lack of understanding when and when not to use certain techniques and tools. The same is likely to be true for project portfolio management but not empirically proven at this point.

Many trades and professions and have their own techniques and tools. The professionals competent in applying these techniques and tools are known as experts. Learning and practicing a profession (or trade) to a competent level, may several years. This is due in part due to the time in mastering their specific techniques and tools within the context of their environment. PPP management and PMO Management is still immature in this regard, as suggested by research from White and Fortune, in two research studies carried out over a period of 9 years across three continents (2011; 2002). What they discovered was that in 2002, typical project managers only knew an average of five techniques and tools and this number only increased to ten in 2011. An even bigger finding was that 70% of respondents identified unanticipated impacts from using the techniques and tools which were most likely due to environmental factors that were not considered and thus made their use problematic. The upcoming AIPMO book on techniques and tools and this techniques and tools certification course are the first steps to address the shortfall in understanding, clarification, and impact.

TT-IPMO certification is based on the upcoming book from AIPMO on ‘Project, Program, Portfolio and PMO techniques and tools’ that focuses PPP professionals and PMO professionals and other technique-driven professions to understand, for the first time the important details behind ‘what exactly is a tool and what is a technique’. The course explains that not all techniques are equal where some are basic techniques, others are a chain of techniques (hereafter called chains), and the third type is called a category of techniques (hereafter called CATs). All exist within a hierarchy identified by AIPMO. To help in the understanding of the complexities of PPP techniques and tools, AIPMO has built a techniques and tools framework within their PMO Lifecycle Framework (see below). The framework which guides the professionals to determine the following

 

What are Basic techniques, Chains, and CATs

How they should be selected and adapted for one or more PPPs

What are the considerations to carry out a pilot using one or more complex chains and CATs

Implementing steps to apply, and use, the techniques including the tools to support them.

 

Certified TT-IPMO will have demonstrated, through a combination of formal training and competency assessment, that they have an in-depth understanding of the definitions, types, and structures of PPP and PMO techniques and tools. They know the practices including how to identify the need, select, adapt, pilot, implement, use and improve techniques and tools whilst taking a holistic techniques and tools topology view across – project types, the organization, and its partners.

COURSE OVERVIEW

A fast-paced and engaging training program, focusing on a pragmatic approach to deliver a series of principles, concepts, frameworks, and unique and new insights into techniques and tools that will be regarded as leading practices.

This certification course seeks to equip the participants with a clear method to understand the necessary depth of understanding to maximize their value to their organization because they understand what and how practical techniques and tools can be selected, adapted and used to increase the chances of project and project management success. The course content has an underlying theme of tools and techniques applied to different contexts to promote understanding and create impact across PPP and PMOs. It also presents the AIPMO techniques and tools Lifecycle Framework for the first time which provides a structured approach in increasing an organizations techniques and tools maturity.

AIPMO is also in the process of developing a research-driven techniques and tools principle-based maturity model, which is used in the course to provide a maturity context in the future, enabling your organization to benchmark itself against other organizations within and across industries.

Throughout the program, references will be made to the participants’ environment to encourage discussions that can help to address and/or put perspective to participants’ daily challenges.

The course is a mixture of instructor lead and participative activities where the delegates engage in interactive exercises as part of a detailed case study; this involves work in a team-based case study that utilizes role play and personal coaching, giving them the opportunity to apply the theory blocks and gain reinforcement of key principles through a blend of different learning activities.

This programme builds on aspects of the knowledge areas (and associated techniques and tools) of PMI’s PMBOK® 6th edition, Standard for Program Management 4th Edition and the Standard for Portfolio Management 4th edition in addition to detailed research on techniques and tools in the academic community.

This is a unique course and will provide insights that have never been shared before as they will be part of the upcoming AIPMO techniques and tools book. There attendees will be able to share and discuss ideas based on new knowledge.

COURSE MODULES

What You Need to Know

Duration

5 Days

Assesment

Exam

Certification

TT-IPMO Certificate

Key Takeaways

  • Able to apply the AIPMO techniques and tools framework including using the AIPMO filters to determine what is a generic tool, commercial tool, basic technique, CAT and chain
  • List the types of techniques – basic technique, a category of techniques (CAT) and chain of techniques (Chain)
  • Demonstrate how to create a techniques and tools topology by project type, PPP and across the organization
  • Debate how the integrated AIPMO ‘PMO and v framework’ to create lasting organizational impact
  • Differentiate between generic and commercial tools and the risks associated with using them
  • Apply the techniques and tools framework using a detailed case study based on a real project with exercises, role play, and management presentations
  • Gain tips and tricks, experience and best practice guidelines that relate techniques and tools
  • Advise project managers on which techniques and tools should be applied at which phase within a project lifecycle
  • Know how to build techniques and tools capabilities within your organization

Who should attend

  • Project Leaders, PMO Managers and Project managers wishing to formalize and extend their existing techniques and tools knowledge
  • Any senior project stakeholder wishing or needing to be part of a project team and understand/take the lead on using a variety of techniques
  • Team leaders
  • Consultants and other professionals who need to deepen their knowledge
  • Team members looking to develop an understanding of the core of project management which is founded on tools and techniques so they can best support their project managers
  • Sponsors of projects, who would like to learn more about which techniques and tools s they need to know to be able to support their projects in the most effective way

Teaching Approach

  • Lecture
  • Team exercises
  • Group discussions on pertinent topics
  • Detailed Simulation Case Study
  • Presentations and role play
  • Personal coaching (if time allows)

Pre-requisites

  • 1 years’ plus experience in project and/or program management
  • Ideally a formal PM certification such as PMI’s CAPM®, PMP®, or Axelos’s Prince 2 Practitioner, or IPMA (Levels C or D), IPMO-F
  • Attendees should have a good working knowledge of project management processes, tools, and techniques
  • Educated to degree level or similar

Exam

  • An exam is given at the end of the course moderated by the instructor
  • Open book exam 50 multiple choice questions
  • Duration 1 hour
  • The exam will be marked in class. If there are any borderline attendees – the instructors will review their case study exercise work to determine if they understand how to meet exercise and case-building requirements. If the instructor judges that borderline attendees understand sufficiently, then they will receive their certification(s).
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